10 Dead Simple Gmail Tips, Tricks & Shortcuts

Gmail can be tweaked almost endlessly with various Firefox and Chrome extensions, and offers some pretty nifty Labs options too. However, we’ve taken a look at some simple tips, tricks, tweaks and shortcuts you can use without going down the plugin or experimental route.

These 10 features will help you get so much more out of the webmail service, from an enhanced chat experience, to smarter filters, to offline access.

Have a read through now and let us know any neat Gmail (Gmail) hints you’d like to share in the comments box below.

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Gmail can be tweaked almost endlessly with various Firefox and Chrome extensions, and offers some pretty nifty Labs options too. However, we’ve taken a look at some simple tips, tricks, tweaks and shortcuts you can use without going down the plugin or experimental route.

These 10 features will help you get so much more out of the webmail service, from an enhanced chat experience, to smarter filters, to offline access.

Have a read through now and let us know any neat Gmail (Gmail) hints you’d like to share in the comments box below.


1. Add Emphasis in Chat


Gmail’s instant messaging Chat function is one of the more basic options around, but there are a few bits of formatting you can use to add nuance to your online communication.

To bold a word, asterisk it like this: *Mashable (Mashable)*

To add italics, just underscore before and after the word like this: _Mashable_

And to strike a word through, add hyphens before and after like so: -Mashable-


2. Customize Your Web Clips


You’ve no doubt noticed the “Web Clips” line of text that appears above your Gmail inbox which contains news, blog posts, ads and other info. But did you know you can personalize it to make it more relevant to you?

Simply go to “Settings” on the top right of your screen and select the “Web Clips” tab. From there, you can search, browse from the categories, and add and remove items to your heart’s content.

Leer más “10 Dead Simple Gmail Tips, Tricks & Shortcuts”

Getting Your Startup Website Ready, Pre-Launch

4. Blog

Never underestimate the importance of having a blog. A blog helps you establish domain expertise and it helps you with your SEO. But as I’ve argued before, a blog can really just help you think – and write- through the entrepreneurial process.
5. Create an “About Us” page

A few weeks ago, I wrote about the importance of the “About Us” page on your startup’s website, arguing that “For most people who interact with your website, this may be the opportunity to really humanize your company. You don’t want to waste it.”
6. Feature your product

Enough about you. Talk about your product. Even if the tool you’re building isn’t ready for launch, even if you aren’t ready to list all its features, bells, whistles, or pricing tiers, even if there aren’t screenshots or walkthroughs – yet – you can can still give people some idea of why they want to pay attention.


ComingSoon_sept10.jpgEven if you’re not quite ready to show the public your product, you can still create a good website and a solid online presence for your startup. I want to sidestep the argument about whether or not it’s good to be “stealth” or not, and work with the assumption that if you’ve purchased the domain name, you’re going to put up some sort of website.

So here are a few of the things you should consider when building your startup’s site:

1. Have a nice “look”

You don’t have to commit to the whole graphical “look and feel” of your brand on day one, but you do want to to make moves in that direction. Even if your site starts as an announcement for “more information coming soon,” you can still have a visually striking site. Leer más “Getting Your Startup Website Ready, Pre-Launch”

Get Extra Email Addresses for your Gmail Account [Google Apps]

There are quite a few ways by which you can create multiple email addresses inside Gmail.

For instance, if your email address is hello@gmail.com , any email that’s addressed to either he.ll.o@gmail.com or hello+world@gmail.com will also be delivered to your main inbox since Gmail ignores dots and anything that’s after the plus symbol in email usernames.

Therefore, theoretically speaking, you get an unlimited number of email addresses with one Gmail account. This gets even more interesting if you are using Gmail with Google Apps.


gmailThere are quite a few ways by which you can create multiple email addresses inside Gmail.

For instance, if your email address is hello@gmail.com , any email that’s addressed to either he.ll.o@gmail.com or hello+world@gmail.com will also be delivered to your main inbox since Gmail ignores dots and anything that’s after the plus symbol in email usernames.

Therefore, theoretically speaking, you get an unlimited number of email addresses with one Gmail account. This gets even more interesting if you are using Gmail with Google Apps. Leer más “Get Extra Email Addresses for your Gmail Account [Google Apps]”

HOW TO: Undo “Send” in Gmail

Did you know you can undo a sent e-mail in Gmail? It’s a lesser known feature, but Google just made it even better than it was before. When it first launched, you were given a 5-second window during which you could hit “undo.”

Now that’s up to 30 seconds, Google Operating System discovered.

The feature is hidden from most users who don’t know where to look, so here’s a quick guide to avoiding social and workplace faux pas with the click of a button. Be aware that the feature is part of Gmail Labs, though. That means it’s still in testing and it might not always work as intended.


Did you know you can undo a sent e-mail in Gmail? It’s a lesser known feature, but Google just made it even better than it was before. When it first launched, you were given a 5-second window during which you could hit “undo.”

Now that’s up to 30 seconds, Google Operating System discovered.

The feature is hidden from most users who don’t know where to look, so here’s a quick guide to avoiding social and workplace faux pas with the click of a button. Be aware that the feature is part of Gmail Labs, though. That means it’s still in testing and it might not always work as intended.


Go to Gmail Labs


Since the Undo Send feature is part of Gmail Labs, you’ll have to navigate to the Gmail Labs page to activate it. Load up Gmail (Gmail) and look in the top-right corner of the page. Between your e-mail address and Settings you’ll see the green Labs icon. Give it a click.


Enable “Undo Send” and Save Your Changes


You’ll be presented with a list of features Google (Google) is testing in Gmail. Some are very useful and some are just fun. We’ve gone into more depth on all Gmail Labs has to offer in previous articles, but this time we’re here just for the Undo Send feature.

You’ll usually find it close to the bottom of the list. We’ve included a picture of it above so you know what you’re looking for. Just select Enable then scroll down and save your changes. Leer más “HOW TO: Undo “Send” in Gmail”

Create a Gmail Filter to Focus on your Most Important Emails

Your Gmail Inbox is overflowing with email messages. Some are newsletters that you are subscribed to, some are messages from friends and colleagues that you would like to read as soon as they arrive while the rest could be spam that managed to trick the built-in Gmail filters.

Focus on the Most Important Emails First!

When you only have a limited amount of time to process that long queue of unread messages, it is important that you prioritize your emails and defer reading stuff that is not very important and can wait (like those newsletters).

Here are two simple Gmail filters that will automatically move out all the low-priority emails out of your Inbox so that you can focus on the important ones. They should also come handy when you are checking emails on the go – the high-priority items will be delivered to your mobile device while everything else will stay in your Gmail account for you to follow up later.


Your Gmail Inbox is overflowing with email messages. Some are newsletters that you are subscribed to, some are messages from friends and colleagues that you would like to read as soon as they arrive while the rest could be spam that managed to trick the built-in Gmail filters.

Focus on the Most Important Emails First!

When you only have a limited amount of time to process that long queue of unread messages, it is important that you prioritize your emails and defer reading stuff that is not very important and can wait (like those newsletters).

Here are two simple Gmail filters that will automatically move out all the low-priority emails out of your Inbox so that you can focus on the important ones. They should also come handy when you are checking emails on the go – the high-priority items will be delivered to your mobile device while everything else will stay in your Gmail account for you to follow up later. Leer más “Create a Gmail Filter to Focus on your Most Important Emails”

Now Add Images to your Gmail Signatures

You can now add a more elegant and professional looking signature to your outgoing email messages in Gmail (and Google Apps) directly without requiring any complicated hacks.

Gmail Signatures

The signature can include pictures, like an image of your company’s logo, and even formatted hyperlinks like links pointing to your blog or your various social profiles. You just have to hit the Settings Tab in Gmail and use the built-in rich text editor to create your own personal signature.


You can now add a more elegant and professional looking signature to your outgoing email messages in Gmail (and Google Apps) directly without requiring any complicated hacks.

Gmail  Signatures
The signature can include pictures, like an image of your company’s logo, and even formatted hyperlinks like links pointing to your blog or your various social profiles. You just have to hit the Settings Tab in Gmail and use the built-in rich text editor to create your own personal signature. Leer más “Now Add Images to your Gmail Signatures”